Meals (Business or Travel)

Business meals: meals taken with students, donors, colleagues, or individuals from companies during which specific University business discussions take place

Travel meals: personal meals that take place on work trips and are >50 miles from campus

Business Meals are not to be charged to a grant or contract unless the terms and conditions specifically allow it. For travel meals charged to grants and contracts, please view Travel Meals Charged to Grants and Contracts

1. Business

Must be charged to an unallowable sub account 30XX. Refer to Financial Policy 1013 for additional information on the treatment of Unallowable Costs

Required Documentation

• Specific business purpose
• Receipts
  1. Receipt(s) are required if meal is $75 or more
  2. Must include date, name and location of restaurant and amount of expense
  3. Detailed/itemized receipts are preferred
• Attendees
  1. If an individual is not a University employee, the name of the company or institution that the individual represents must be provided
  2. If more than 10 people attend, they may be identified as a single body

2. Travel

Actual Expenses

• Receipt(s) are required if meal is $75 or more
• Receipts must include date, name and location of restaurant and amount of expense
• Detailed/itemized receipts are preferred

Per Diem

• Refer to Federal Per Diem Rates on the GSA Website. Local units may have a more restrictive policy

• For the first and last days of travel reduce the per diem by 25%
• Reduce the per diem for any meals that are provided as part of a conference or as a business meal
  1. 25% for breakfast
  2. 25% for lunch
  3. 50% for dinner