Financial Policies
Financial Policies delineate responsibility, authority and accountability for the financial operations of the University. Other University policies, such as Human Resources Policies, Information Technology Policies, Research Administration and Safety & Security policies can be found by clicking the links above.
Policy statements are sequenced by section and identified by a four digit numeric code. The first two digits identify the subject area, while the third and fourth digits indicate the specific policy within the subject area. For example, policy number 1210 identifies the tenth policy of subject area 12, Procurement/Disbursements.
Each policy statement is presented in a standardized format. The first section identifies the policy number and policy title. The next section of each page indicates the subject area, responsible office, the office or group having the authority to approve changes to the policy, issue date, and revision date. This is followed by the actual policy information. For additional information regarding these Financial policies please contact the Department of Financial Services.
1000 Accounting
- Policy 1001: General Accounting
- Policy 1002: Financial Resources
- Policy 1003: Accounting System Maintenance
- 1004.1 Capitalization Policy: Land, Buildings, Equipment, and Books
- 1004.2 Depreciation of Land Improvements, Buildings, Equipment, and Books
- 1004.3 Disposal of University Owned Equipment
- 1004.4 Building and Building Renovation Construction Costs
- 1004.5 Equipment Property Management System
- 1004.6 Physical Inventory of Equipment
- 1004.7 Equipment Screening
- 1004.8 Capitalization of Interest
- Policy 1005: Recharge Operations
- Policy 1006: Inventories of Materials and Supplies
- Policy 1007: Long-Term Debt
- Policy 1008: Interest Costs
- 1009.1 Accounting for Leases
- 1009.2 Accounting for Leasehold Improvements
- Policy 1010: Accounting for Compensated Absences
- Policy 1011: Accounting for Retirement Benefit Plans
- Policy 1012: Accounting for Gifts of Securities
- Policy 1013: Unallowable Costs
- Policy 1014: Accounting for Investments in Venture Capital Limited Partnerships
- Policy 1015: Accounting for Investments
- Policy 1016: Private Gifts and Grants for Buildings and Equipment
- Policy 1017: Accounting for Conditional Asset Retirement Obligations
1200 Procurement and Payment Services
- Policy 1201: Authority and Responsibility for Procuring Goods and Services
- Policy 1202: Business Expense Management
- Policy 1203: Approval of Non-Payroll Expenditures
- Policy 1204: Non-Audit Services by University Auditors
- Policy 1205: Minority-Owned, Women-Owned, Local, and Small Business Procurement Policy
- Policy 1206: Gifts to Other Not-for-Profit and Charitable Organizations
- Policy 1207: Institutional Membership Fees and Dues
- Policy 1208: Individual Professional, Business and Technical Organization Membership Fees and Dues
- Policy 1209: Membership Fees and Dues for Social, Dining, Airline and Hotel Clubs
- Policy 1210: Parking Fees
- Policy 1211: Gifts Based on University/Employee Relationships
- Policy 1212: Gifts to Non-Employees
- Policy 1213: Authority to Lease, Buy, and Sell Real Estate
- Policy 1214: Non-Salary Cash Advances
- Policy 1215: Retention of Outside Legal Counsel
- Policy 1216: Authority for Settlement of Workers’ Compensation and Liability Claims
- Policy: 1217 Donor and Volunteer Gift Policy
- Policy 1218: Payments of Human Subject Fees
1300 Capital Planning
1400 Financial Reporting
1500 Cash
- Policy 1501: Banking Relationships
- Policy 1502: Cash Management Policy
- Policy 1503: Facsimile Signature
- Policy 1504: Signatory Authority for Disbursements of $1,000,000 or Greater
- Policy 1505: Imprest Balance Accounts: Petty Cash
- Policy 1506: Imprest Balance Accounts: Separately Administered Bank Accounts
- Policy 1507: Electronic Transfers for Cash Disbursements
- Policy 1508: Cash Collection and Deposit
- Policy 1509: Interest Income from Investment of University Cash
- Policy 1510: Accepting and Processing Credit Cards for University Business
1600 Investments
1800 Debt Financing
2100 Sponsored Programs
- Policy 2101: Principal Investigator Responsibilities for Financial Oversight of Grants and Contracts
- Policy 2105: Sponsored Awards Financial Responsibility
- Policy 2106: Accounting Authority and Responsibility
- Policy 2107: Program Income
- Policy 2108: Overdraft Write-Off
- Policy 2109: Approval of Direct Cost Expenditures
- Policy 2110: Cost Sharing/Matching Contributions
- Policy 2112: Effort Reporting
- Policy 2114: Facilities and Administration (F&A) and Fringe Benefit Rate Proposal Preparation and Negotiation
2300 Gifts
2700 Miscellaneous
- Policy 2701: Financial Services Off-Site Record Retention
- Policy 2702: Operation of BSD Off-Site Clinical Practices
- Policy 2703: Reissuance of Forged Checks
- Policy 2704: Use of University Facilities
- Policy 2706: Conflict of Interest
- Policy 2707: Whistleblower
- Policy 2708: Managing University Records
- Policy 2709: Electronic University Records Relevant to Pending or Anticipated Litigation
- Policy 2710: Fines and Penalties for Violations of OSHA, EPA and Similar Regulations
- Policy 2711: Formation and Oversight of Legal Entities
- Policy 2712: No-Trespass (Ban) Policy