Meals Charged to Grants and Contracts

Travel Meals Charged to Grants and Contracts
Meals charged to grants are individual meals consumed while on business-related travel. In general, business meals are not to be charged to a Federal grant or contract unless the terms specifically allow it.

1. Alcohol cannot be charged to a Federal grant account
2. Employees must select either actual expenses or per diem for the entire trip

Actual Expense Method
•Required Documentation

• Receipt(s) are required if meal is $75 or more
• Receipts must include date, name and location of restaurant and amount of expense
• Detailed/itemized receipts are required

Per Diem
• Refer to Federal Per Diem Rates on the General Services Administration website for domestic travel and the U.S. Department of State website for international travel. . Local units may have a more restrictive policy
• For the first and last days of travel reduce the per diem by 25%
• Reduce the per diem for any meals that are provided as part of a conference or as a business meal
1. 25% for breakfast
2. 25% for lunch
3. 50% for dinner