Policy 1206: Gifts to Other Not-for-Profit and Charitable Organizations
Subject Area: Procurement and Payment Services
Responsible Office: Financial Services
Sponsor: Chief Financial Officer
Originally Issued: October 1992
Revised: January 1995, July 2008, February 2010, September 2023, April 2025
Refer Questions To: F&A Knowledge and Support Center, 773-702-5800
Purpose: To define the University’s policy on gifts to other not-for-profit and charitable organizations. A not-for-profit and charitable organization is defined as any organization supported by charitable giving, regardless of tax-exempt status.
Policy
Payments by the University to other not-for-profit and charitable organizations in the form of a contribution or gift are prohibited unless approved by the appropriate individual(s) as outlined below:
|
Value |
Required Approval(s): |
Approval Documentation |
|
< $50,000 |
Organization Financial Manager |
Approval(s) captured in transaction workflow |
|
$50,000 – $100,000 |
Entity Financial Manager |
|
|
$100,000 – $1,000,000 |
Associate Vice President for Finance |
|
|
$1,000,000+ |
Chief Financial Officer |
Modest ($250 or less) cash donations to other not-for-profit and charitable organizations in the name of a deceased employee or employee’s immediate family member are allowed as an exception to this policy.
All authorized payments to not-for-profit and charitable organizations must be charged to Account 74210–Charitable Donations.